How To Insert Signature In Word Document

Do you want to add a signature to a contract, a lease agreement, or any other document in MS Discussion simply aren't sure how to do it?

In this article, I have all the answers for you lot.

Like well-nigh of its other features, MS Word makes calculation a signature to any document pretty simple. You lot don't even need to manually add a signature line to your documents.

In merely a few clicks, Discussion will add a professional person predesigned signature section to your certificate that is acceptable worldwide.

Allow me show you how.

3 Ways To Add A Signature To A Word Doc

We're living in the digital age where nigh contracts, agreements, and signed documents change hands over the internet.

This is why businesses use multiple types of signatures in their legal documents depending on the nature of the transaction.

With MS Word you lot can sign your documents using three unlike methods.

Electronic Signatures
Digital Signatures
Add A Signature Lines

These are authentic and secure signature types that are not only accepted as your legal signatures only are besides expert for the environment since they minimize the need for using printed documents.

Let me draw each method in more detail and how you can utilize information technology for signing documents in Microsoft Word.

Method#1: Adding An Electronic Signature To MS Word

Adding an electronic signature to your Word certificate gives information technology a personal touch and makes information technology authentic at the aforementioned fourth dimension.

It is likewise the about common method for singing documents in MS Discussion and doesn't have much fourth dimension once you set it up on your computer.

But what exactly is an electronic signature?

What Is An Electronic Signature?

An electronic signature is an paradigm file of your handwritten signatures that y'all can add to whatsoever document you want.

It is dissimilar from digital signatures that I'll embrace after in this article.

To create an electronic signature, you lot'll demand to physically sign a document and utilise a scanner to convert information technology into an image file that can exist used in different documents.

Once y'all have a scanned version of your signatures, you lot can use it as many times as y'all want.

Using electronic signatures is a popular exercise because of its ease of apply and flexibility.

Here's how y'all can add an electronic signature to your documents in MS Discussion.

How To Add An Electronic Signature To A Give-and-take Doc

Yous can add an electronic signature to whatsoever Give-and-take certificate past post-obit the steps below.

Step#i: Accept a make clean piece of white paper and handwrite your signatures with a black pointer or pen. Earlier signing the paper canvas, I recommend practicing your signature on a separate piece of paper a few times to avoid any mistakes. Using black ink is preferable because of better visibility later scanning.

Step#two: Browse your signature using a scanner machine or mobile phone with a good photographic camera and a scanner app. Scan the document at 600dpi and and then save the image in the .PNG format. You'll need to crop the scanned paradigm to only focus on your signatures.

Stride#three (optional): Open the scanned signature in Adobe Photoshop and copy information technology using the Magic Wand feature. At present create a new file in Photoshop with a transparent background and paste the signatures to it. This is an optional step but it'southward useful because it'll allow yous to utilise your signatures on documents with colored backgrounds every bit well.

Step#four: Open up MS Word and insert the scanned signature int oy our certificate by click on Insert–>Pictures–>This Device

Step#5: If you haven't already cropped the epitome, you tin practise it in Word as well by clicking on it and using the Crop feature. Yous can as well change the size and dimensions of the image from this section.

Stride#6: You lot tin now only drag the image with your mouse to the signature section of the document.

Step#seven: If you want to add additional information below your signature like your name, designation, etc. type the text you want to show under the signature image. Then select both the paradigm and the text content, and click on Insert–>Quick Parts (in the Text section)–>Auto Text–>Salve Option to Motorcar Text Gallery.

Step#8: In the Car text popular up, add your name to the Name field, select Auto Text in the Gallery Field, and click Ok.

Footstep#9: Now whenever y'all want to add your electronic signatures to a Word certificate, take your pointer to the right place and click on Insert→ Quick Parts→ Machine Text and cull the proper noun with which yous saved your signatures.

That's it, you tin now add your electronic signatures to whatsoever Word certificate you want.

Method#2: Adding A Digital Signature To Word Dr.

Some other popular way to securely sign your documents in MS Word is to utilize a digital signature. It's an encrypted signature method that allows the secure transfer of documents that can only exist accessed by authorized persons.

They are based on a unique ID which means there'south no gamble of whatsoever impersonation or identity theft.

What Is A Digital Signature?

Digital signatures are highly secure encrypted digital IDs that require a valid digital certificate from both the sender and the receiver of the signed document.

Every digital signature has a private key that can only be validated with a public key that comes with a valid digital document. When you have a valid digital document, y'all can use it every bit an authentication method for digital information (including Word documents)

What Is The Difference Betwixt A Digital And An Electronic Signature?

An electronic signature, as I've already mentioned, is simply a scanned prototype of your existent-earth signatures. Well-nigh people mistakenly refer to it as a digital signature.

A digital signature is a technical term used for encrypted signatures backed by a valid digital certificate issued by a reliable third-party certification authority. They're used to secure Give-and-take documents, provide hallmark, and protect them from whatsoever unauthorized changes.

How To Create A Digital Certificate For Costless

Yous can only get a valid digital certificate from a trusted third-political party certification authority (CA). Many independent certificate regime offer express time (ordinarily one year) digital certificates for a fee. But you can besides get digital certificates from trusted third-party entities for gratis.

To get a costless digital certificate to sign your documents in MS Give-and-take, follow these steps (for Windows ten).

Go to C:\Plan Files (x86)\Microsoft Office\root\ (or C:\Program Files\Microsoft Office\root\Office16 if y'all're running the 64-bit version of Office)
Run the application file SelfCert.exe to open the Create Digital Certificate box.
Requite your certificate a descriptive proper name and click OK.

That'south it, y'all have a valid digital document that yous tin can use to digitally sign documents in MS Discussion. However, this is non verified by a trusted third-party and therefore some organizations might not accept information technology as a valid certificate.

You can view your certificate in Chrome→ Settings→ Privacy and Security→ Security→ Manage Certificates→ Personal

Let's now see how y'all can add a digital signature to Word documents.

How To Add A Digital Signature To A Discussion Doctor

Follow these steps to add together a secure digital signature to your documents.

Step#1: Open up MS Word and place your cursor where you want to add the digital signature.
Step#ii: Click on Insert→ Text→ Signature Line to open the Signature Setup box.

Step#3: Enter the relevant details of the signer in this box (name, designation, electronic mail). You can add together an instruction note for the signer (or utilize the default notation) along with a comments section, and the signing date.

Step#4: Click OK to add a digital signature box to your document.
Step#v: To sign this certificate, double-click the signature box or right-click and select Sign.
Pace#6: You tin can digitally sign a Word document either past typing your name or by uploading an paradigm of your handwritten signatures. Both options are backed past your digital certificate.
Step#vii: You'll need to save the certificate before signing it.
Step#viii: This volition add a digital signature to your document using the document you created earlier. The signatures will remain valid as long every bit no other changes are fabricated to the document.

How to Depict Your Signature

If y'all accept a touch-enabled device, you tin can draw your signature using your finger, a pen, or a regular mouse.

Here'due south how it works.

Step#1: Switch to Print Layout in Word from the View section.
Step#2: Click on Draw and cull your pen type.

Stride#three:Utilise your pen, finger, or mouse to draw your signature in the advisable section of the certificate.

Method#3: Adding A Signature Line To A Word Doc

Sometimes you need to get your documents signed the sometime fashioned way. You can just nowadays a document to the signer and ask them to sign wherever they desire.

Or y'all tin can be a bit more professional and add a signature line to your document and so that the signer knows where to sign fifty-fifty if you're not personally there to guide them.

Different the previous 2 methods, you lot don't need a digital certificate or a scanned copy of your signatures for this method to work.

How To Add together A Signature Line To A Word Physician

To add together a signature line to your Give-and-take documents, follow these steps.

Step#i: Accept your cursor to the section of the document where yous want to add a signature line
Footstep#two: Click on Insert→ Add A Signature Line to open the Signature Settings box.
Stride#3: If you want the signer's name and designation below the signature line, fill this data in the Signature Settings box. Otherwise, leave it blackness to display a plain signature line.

You lot can at present print the document and send it to the relevant person for their signatures.

Why It's Of import to Save Your Give-and-take Doc every bit a PDF

No affair what signature method you lot're using, make sure you save your Word documents as PDF files once they're fix to exist sent to the signer.

This is important because PDF is a secure document format that does not allow users to make any changes to it. When you send a legal document or a contract that needs to be signed as a PDF file, yous can balance assured that no one can edit its content.
Saving a Give-and-take certificate as PDF is actually easy in Microsoft Word.

Merely click on File→ Salve As and cull .PDF from the file type dropdown.

Keep the original Word document separately then that you can make changes to information technology in case at that place's a need. If that happens, you'll demand to save the Word document in PDF format again before sending it to the relevant person.

How to Change Your Signature in Discussion

The process for changing your signature in MS Discussion depends on the type of signature you're using.

Electronic Signature: If yous're using a scanned paradigm of your handwritten signature for electronically signing documents in MS Give-and-take, y'all'll demand to upload an paradigm file with your new signatures using the aforementioned process I described earlier in the Electronic Signature section of this article.

Digital Signature: If you're using a digital signature, you'll need to create a new digital certificate using the aforementioned procedure I described in the Digital Signature department. Once yous take the new certificate, you'll need to create a new signature in Word from Insert→ Text→ Add A Signature department.

Signature Line: If in that location'due south a change in the signer's name or designation, you lot can alter it from the Add a Signature department. Otherwise, exit the signature line untouched.

Are Y'all Prepare To Add together Your Signature To Word Documents?

Equally you can run into, adding a signature to MS Give-and-take documents is quite simple. Notwithstanding, information technology gives authenticity to your documents, makes them more secure, and adds a professional touch also. Permit me know if you lot have any questions about the different signature methods I've described in this article.